Businesses often need to share sensitive data with outside professionals or employees – whether it’s lawyers reviewing contracts or auditing firms from accounting firms or compliance auditors looking for data leaks. In these instances virtual data rooms (VDRs) can help protect sensitive data while offering a secure platform for sharing information. Many vendors offer free trials that allow you to test out the best VDR providers. They offer a broad variety of features, pricing and security implementations.
When choosing a VDR, the most important factor to think about is the platform’s level of security. Choose a vendor that offers a variety security certificates, including FedRAMP, FINRA, HIPAA and GDPR. Also, make sure the VDR has document processing capabilities that recognize text in various file formats. It can also scan and convert PDFs into searchable documents.
Another factor to consider is the VDR’s availability across different operating systems and devices. A modern, reliable platform should be able to support iOS and Android phones, Windows or macOS desktops and Linux servers. It should also offer options for data hosting locations and physical storage.
In the end, when you’re looking for a VDR provider, make sure to check its reviews from both internal and external sources. Find a company with an extensive track record in the industry and a significant number of positive reviews on third-party platforms such as Trustpilot or Software Advice. Also, make sure to read employee reviews on sites like Glassdoor. They can give you a good impression of the culture and ethics.